The following components are required to use FlexLogin:

  • Means of identification (e.g. NFC cards).
  • ID-readers (e.g. NFC card readers).
  • A FlexLogin account.

Most NFC cards and card readers are suitable for use in combination with FlexLogin. They are also available in the web shop.

Depending on the situation, a new account must be created on the FlexLogin Portal, or account information is provided by a FlexLogin dealer.

Creating Employees

  1. Log in to the Portal.
  2. Click “Employees” on the left in the sidebar, and then click “Add New” at the top of the screen.
  3. Fill up the following fields:
  • Name: The full name of the Employee.
  • Reference code: Optional field. Has no specific purpose.
  • Valid From: From which date can this employee log in on FlexLogin.
  • Valid Till: Until what date can this employee log in with FlexLogin.
  • Pincode: As a standard setting, the PIN code is linked to the employee. If an employee uses multiple identifiers, this pin code is valid for all identifiers.
  • Protected: Use this setting to protect personal Windows account users.

“Protected” Example:

FlexLogin is set by default to protect shared Windows accounts, such as “Desk-1”. All employees with a FlexLogin identifier can unlock a system that is logged in under “Desk-1”.

There might be a situation in which you only want one specific employee able to unlock a Windows account. For example, the personal Windows account of a manager, who also uses FlexLogin. In such a case, in the “Protected” field, enter the Windows user name of that manager. When a computer is logged in under that account, FlexLogin will only allow it to be unlocked for the manager.

Adding identifiers.

Means of identification (Identifiers or IDs, e.g. cards) can be added with the ID reader, or by entering the ID number manually.

The fastest way to add identifiers is to hold an unknown ID against the ID reader. The system recognizes that this ID has not yet been added and will ask if you want to add it.


The FlexLogin NFC cards have the ID printed on the back, and are therefore easy to recognize and to add manually.

  1. Log in to the portal.
  2. On the sidebar, click “Identifiers” and then on “Add New” at the top of the screen.
  3. Fill up the following fields:
  • ID code: The unique number of the ID (e.g. “B7-69-A8-32”).
  • Valid From: From which date this card is valid.
  • Valid Till: Until what date this card is valid.
  • Employee: Select here the employee to whom this ID must be linked.

The first time an employee uses his / her identifier, they are immediately asked to choose a new personal PIN code. This pin code is linked to the employee by default, and not to the specific ID.

Client software installation

After registering to the FlexLogin portal, the client software can be installed on a computer. The client software connects to the Cloud environment of FlexLogin and retrieves all data from it. FlexLogin can also work off-line, because a lot of information is also stored locally on the clients and is encrypted.

Local administrator rights are required for the installation and first start-up of the FlexLogin software.

  1. Connect a suitable ID reader to the computer.
  2. Log in to the portal.
  3. On the sidebar, click “Account” and then “Details”.
  4. Copy the “License Key”. This code is required during installation to establish the connection between the FlexLogin client and the portal (in the cloud).
  5. Download and install the client software and enter the correct “License Key” during the installation.
  6. FlexLogin will now start automatically and lock the system.

The FlexLogin client starts automatically for each user via the registry value in “HKLM\SOFTWARE\Wow6432Node\Microsoft\Windows\CurrentVersion\Run”.


Screen Title:
The text that appears as background when FlexLogin is locked.

Screen Timeout:
After how many minutes of inactivity, the system must be locked.

Screen Blackout:
After how many minutes the screen should go black if it is already locked.

Screen Background Color:
Adjust the background color of the locked screen.

Possibility to set an image as background. Note: this overwrites the “Screen Title”.

Tap-in Tap-out:
It is possible to use a “tap-in tap-out” registration. The user can then briefly hold his / her identifier against the reader and enter the PIN code. To unsubscribe, tab the ID against the reader again. By default the system is locked after 60 seconds of inactivity. If the user leaves the identifier on the reader, the system remains logged in and the global setting “Screen Timeout” applies.

Always start FlexLogin Client:
With this option enabled FlexLogin will always start, even if no suitable ID reader is connected.

No pincode:
Although not recommended, there are specific scenarios where the user does not want to use a PIN code.

Like the general settings under the “Settings” menu, these settings can also be set differently for each workstation. You can find the devices under the “Devices” menu in the sidebar.

External Application Links

FlexLogin can be linked to external applications, so that they too can detect which employee is logged into a system (single sign-on). When an external application has been created, an additional field appears for each employee in which the user name of the relevant application can be entered. FlexLogin links this data when logging in or out, so that the external application can pick this up accordingly and the employee is automatically logged in.

Go to our linked partners to see which applications are linked.