{"id":2216,"date":"2020-02-04T15:50:18","date_gmt":"2020-02-04T14:50:18","guid":{"rendered":"https:\/\/www.flexlogin.com\/manual\/"},"modified":"2025-06-10T14:07:38","modified_gmt":"2025-06-10T13:07:38","slug":"documentation","status":"publish","type":"page","link":"https:\/\/www.flexlogin.com\/en\/documentation\/","title":{"rendered":"Manual"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; custom_padding_last_edited=&#8221;on|phone&#8221; admin_label=&#8221;Header-1&#8243; _builder_version=&#8221;3.22&#8243; use_background_color_gradient=&#8221;on&#8221; background_color_gradient_start=&#8221;#5ABC8B&#8221; background_color_gradient_end=&#8221;#207A4B&#8221; background_color_gradient_direction=&#8221;60deg&#8221; background_image=&#8221;https:\/\/www.flexlogin.com\/wp2\/wp-content\/uploads\/geometric-bg-overlay-01.jpg&#8221; background_blend=&#8221;soft-light&#8221; custom_padding=&#8221;50px|0px|40px|0px|false|false&#8221; custom_padding_tablet=&#8221;&#8221; custom_padding_phone=&#8221;25px||20px|&#8221;][et_pb_row _builder_version=&#8221;3.25&#8243; 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button_one_border_color__hover_enabled=&#8221;off&#8221; button_two_border_color__hover_enabled=&#8221;off&#8221; button_border_radius__hover_enabled=&#8221;off&#8221; button_one_border_radius__hover_enabled=&#8221;off&#8221; button_two_border_radius__hover_enabled=&#8221;off&#8221; button_letter_spacing__hover_enabled=&#8221;on&#8221; button_letter_spacing__hover=&#8221;1px&#8221; button_one_letter_spacing__hover_enabled=&#8221;off&#8221; button_two_letter_spacing__hover_enabled=&#8221;off&#8221; button_bg_color__hover_enabled=&#8221;on&#8221; button_one_bg_color__hover_enabled=&#8221;off&#8221; button_two_bg_color__hover_enabled=&#8221;off&#8221; button_bg_color__hover=&#8221;#ffffff&#8221; button_border_color__hover=&#8221;rgba(0,0,0,0.3)&#8221; button_text_color__hover=&#8221;#207A4B&#8221;][\/et_pb_button][\/et_pb_column][et_pb_column type=&#8221;3_4&#8243; _builder_version=&#8221;3.25&#8243; custom_padding=&#8221;|||&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text module_id=&#8221;voorbereiding&#8221; _builder_version=&#8221;3.27.4&#8243; text_font=&#8221;||||||||&#8221; text_font_size=&#8221;16px&#8221; text_line_height=&#8221;1.8em&#8221; link_font=&#8221;||||||||&#8221; link_text_color=&#8221;#5ABC8B&#8221; header_font=&#8221;||||||||&#8221; header_2_font=&#8221;Poppins||||||||&#8221; header_2_font_size=&#8221;28px&#8221; header_2_line_height=&#8221;1.4em&#8221; header_3_font=&#8221;||||||||&#8221; module_alignment=&#8221;center&#8221; custom_padding=&#8221;||25px&#8221; locked=&#8221;off&#8221;]<\/p>\n<h2><span style=\"font-weight: 400;\">Preparation<\/span><\/h2>\n<p>The following components are required to use FlexLogin:<\/p>\n<ul>\n<li>Means of identification (e.g. NFC cards).<\/li>\n<li>ID-readers (e.g. NFC card readers).<\/li>\n<li>A FlexLogin account.<\/li>\n<\/ul>\n<p>Most NFC cards and card readers are suitable for use in combination with FlexLogin. They are also available in the <a href=\"\/webshop\" title=\"Web Shop\">web shop<\/a>.<\/p>\n<p>Depending on the situation, a new account must be created on the <a href=\"https:\/\/portal.flexlogin.nl\" target=\"_blank\" rel=\"noopener noreferrer\" title=\"portal\">FlexLogin Portal<\/a>, or account information is provided by a FlexLogin dealer.<\/p>\n<p>[\/et_pb_text][et_pb_text module_id=&#8221;employees&#8221; _builder_version=&#8221;3.27.4&#8243; text_font=&#8221;||||||||&#8221; text_font_size=&#8221;16px&#8221; text_line_height=&#8221;1.8em&#8221; link_font=&#8221;||||||||&#8221; link_text_color=&#8221;#5ABC8B&#8221; header_font=&#8221;||||||||&#8221; header_2_font=&#8221;Poppins||||||||&#8221; header_2_font_size=&#8221;28px&#8221; header_2_line_height=&#8221;1.4em&#8221; header_3_font=&#8221;||||||||&#8221; module_alignment=&#8221;center&#8221; custom_padding=&#8221;||25px&#8221; locked=&#8221;off&#8221;]<\/p>\n<h2><span style=\"font-weight: 400;\">Creating Employees<\/span><\/h2>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Log in to the <a href=\"https:\/\/portal.flexlogin.nl\" target=\"_blank\" rel=\"noopener noreferrer\" title=\"portal\">Portal<\/a>.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Click &#8220;Employees&#8221; on the left in the sidebar, and then click &#8220;Add New&#8221; at the top of the screen.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Fill up the following fields:<\/span><\/li>\n<\/ol>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Name: The full name of the Employee.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Reference code: Optional field. Has no specific purpose.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Valid From: From which date can this employee log in on FlexLogin.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Valid Till: Until what date can this employee log in with FlexLogin.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Pincode: As a standard setting, the PIN code is linked to the employee. If an employee uses multiple identifiers, this pin code is valid for all identifiers.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Protected: Use this setting to protect personal Windows account users.<\/span><\/li>\n<\/ul>\n<p><b>&#8220;Protected&#8221; Example:<\/b><\/p>\n<p><span style=\"font-weight: 400;\">FlexLogin is set by default to protect shared Windows accounts, such as &#8220;Desk-1&#8221;. All employees with a FlexLogin identifier can unlock a system that is logged in under &#8220;Desk-1&#8221;.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There might be a situation in which you only want one specific employee able to unlock a Windows account. For example, the personal Windows account of a manager, who also uses FlexLogin. In such a case, in the &#8220;Protected&#8221; field, enter the Windows user name of that manager. When a computer is logged in under that account, FlexLogin will only allow it to be unlocked for the manager.<\/span><\/p>\n<p>[\/et_pb_text][et_pb_text module_id=&#8221;ids&#8221; _builder_version=&#8221;3.27.4&#8243; text_font=&#8221;||||||||&#8221; text_font_size=&#8221;16px&#8221; text_line_height=&#8221;1.8em&#8221; link_font=&#8221;||||||||&#8221; link_text_color=&#8221;#5ABC8B&#8221; header_font=&#8221;||||||||&#8221; header_2_font=&#8221;Poppins||||||||&#8221; header_2_font_size=&#8221;28px&#8221; header_2_line_height=&#8221;1.4em&#8221; header_3_font=&#8221;||||||||&#8221; module_alignment=&#8221;center&#8221; custom_padding=&#8221;||25px&#8221; locked=&#8221;off&#8221;]<\/p>\n<h2><span style=\"font-weight: 400;\">Adding identifiers.<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Means of identification (Identifiers or IDs, e.g. cards) can be added with the ID reader, or by entering the ID number manually.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The fastest way to add identifiers is to hold an unknown ID against the ID reader. The system recognizes that this ID has not yet been added and will ask if you want to add it.<\/span><\/p>\n<p><b>Cards<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The FlexLogin NFC cards have the ID printed on the back, and are therefore easy to recognize and to add manually.<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Log in to the <a href=\"https:\/\/portal.flexlogin.nl\" target=\"_blank\" rel=\"noopener noreferrer\" title=\"portal\">Portal<\/a>.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">On the sidebar, click &#8220;Identifiers&#8221; and then on &#8220;Add New&#8221; at the top of the screen.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Fill up the following fields:<\/span><\/li>\n<\/ol>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">ID code: The unique number of the ID (e.g. &#8220;B7-69-A8-32&#8221;).<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Valid From: From which date this card is valid.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Valid Till: Until what date this card is valid.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Employee: Select here the employee to whom this ID must be linked.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The first time an employee uses his \/ her identifier, they are immediately asked to choose a new personal PIN code. This pin code is linked to the employee by default, and not to the specific ID.<\/span><\/p>\n<p>[\/et_pb_text][et_pb_text module_id=&#8221;client-software&#8221; _builder_version=&#8221;3.27.4&#8243; text_font=&#8221;||||||||&#8221; text_font_size=&#8221;16px&#8221; text_line_height=&#8221;1.8em&#8221; link_font=&#8221;||||||||&#8221; link_text_color=&#8221;#5ABC8B&#8221; header_font=&#8221;||||||||&#8221; header_2_font=&#8221;Poppins||||||||&#8221; header_2_font_size=&#8221;28px&#8221; header_2_line_height=&#8221;1.4em&#8221; header_3_font=&#8221;||||||||&#8221; module_alignment=&#8221;center&#8221; custom_padding=&#8221;||25px&#8221; locked=&#8221;off&#8221;]<\/p>\n<h2><span style=\"font-weight: 400;\">Client software installation<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">After registering to the FlexLogin portal, the client software can be installed on a computer. The client software connects to the Cloud environment of FlexLogin and retrieves all data from it. FlexLogin can also work off-line, because a lot of information is also stored locally on the clients and is encrypted.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Local administrator rights are required for the installation and first start-up of the FlexLogin software.<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Connect a suitable ID reader to the computer.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Log in to the <a href=\"https:\/\/portal.flexlogin.nl\" target=\"_blank\" rel=\"noopener noreferrer\" title=\"portal\">Portal<\/a>.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">On the sidebar, click &#8220;Account&#8221; and then &#8220;Details&#8221;.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Copy the &#8220;License Key&#8221;. This code is required during installation to establish the connection between the FlexLogin client and the portal (in the cloud).<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Download and install the client software and enter the correct \u201cLicense Key\u201d during the installation.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">FlexLogin will now start automatically and lock the system.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">The FlexLogin client starts automatically for each user via the registry value in <\/span><span style=\"font-size: 16px;\">&#8220;HKLM\\SOFTWARE\\Wow6432Node\\Microsoft\\Windows\\CurrentVersion\\Run&#8221;.<\/span><\/p>\n<p>[\/et_pb_text][et_pb_text module_id=&#8221;settings&#8221; _builder_version=&#8221;4.2.2&#8243; text_font=&#8221;||||||||&#8221; text_font_size=&#8221;16px&#8221; text_line_height=&#8221;1.8em&#8221; link_font=&#8221;||||||||&#8221; link_text_color=&#8221;#5ABC8B&#8221; header_font=&#8221;||||||||&#8221; header_2_font=&#8221;Poppins||||||||&#8221; header_2_font_size=&#8221;28px&#8221; header_2_line_height=&#8221;1.4em&#8221; header_3_font=&#8221;||||||||&#8221; module_alignment=&#8221;center&#8221; custom_padding=&#8221;||25px&#8221; hover_enabled=&#8221;0&#8243; locked=&#8221;off&#8221;]<\/p>\n<h2><span style=\"font-weight: 400;\">Settings<\/span><\/h2>\n<p><b>Screen Title:<\/b><br \/>\nThe text that will be displayed as background when Flexlogin is locked.<\/p>\n<p><b>Screen Timeout:<\/b><br \/>\nAfter how many minutes of inactivity the system should be locked.<\/p>\n<p><b>Screen Blackout:<\/b><br \/>\nAfter how many minutes the screen should go black if it is already blocked.<\/p>\n<p><b>Screen Background Color:<\/b><br \/>\nAdjust the background color of the locked screen.<\/p>\n<p><b>Image:<\/b><br \/>\nAbility to set an image as the background. Note: this overwrites the &#8220;Screen Title&#8221;.<\/p>\n<p><b>Tap-in Tap-out:<\/b><br \/>\nIt is possible to use a \u201ctap-in tap-out\u201d application. The user can then briefly hold his \/ her identifier against the reader and enter the PIN code. To unsubscribe, tab the <span>ID<\/span> against the reader again. By default the system is locked after 60 seconds of inactivity. If the user leaves the <span>identifier<\/span> on the reader, the system remains logged in and the global setting \u201cScreen Timeout\u201d applies.<\/p>\n<p><b>Always start Flexlogin Client:<\/b><br \/>\nEnable this option to have FlexLogin always start, even if an appropriate ID reader is not connected.<\/p>\n<p><b>No PIN:<\/b><br \/>\nAlthough not recommended, there are specific scenarios where the user does not wish to use a PIN.<\/p>\n<p>Like the general settings under the \u201cSettings\u201d menu, these settings can also be set differently for each workstation. You can find the devices under the \u201cDevices\u201d menu in the sidebar.<\/p>\n<p><span style=\"font-weight: 400;\"><\/span><\/p>\n<h3>External Application Links<\/h3>\n<p>FlexLogin can be linked to external applications, so that they too can detect which employee is logged into a system (single sign-on). <strong>When an external application has been created, an additional field appears for each employee in which the user name of the relevant application can be entered.<\/strong> FlexLogin links this data when logging in or out, so that the external application can pick this up accordingly and the employee is automatically logged in.<\/p>\n<p><span style=\"font-weight: 400;\">Go to our <a href=\"https:\/\/www.flexlogin.com\/en\/linked-partners\/\" title=\"linked partners\">linked partners<\/a> to see which applications are linked.<\/span>[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>ManualPreparation The following components are required to use FlexLogin: Means of identification (e.g. NFC cards). ID-readers (e.g. NFC card readers). A FlexLogin account. Most NFC cards and card readers are suitable for use in combination with FlexLogin. They are also available in the web shop. Depending on the situation, a new account must be created [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","inline_featured_image":false,"footnotes":""},"class_list":["post-2216","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.flexlogin.com\/en\/wp-json\/wp\/v2\/pages\/2216","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.flexlogin.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.flexlogin.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.flexlogin.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.flexlogin.com\/en\/wp-json\/wp\/v2\/comments?post=2216"}],"version-history":[{"count":5,"href":"https:\/\/www.flexlogin.com\/en\/wp-json\/wp\/v2\/pages\/2216\/revisions"}],"predecessor-version":[{"id":2653,"href":"https:\/\/www.flexlogin.com\/en\/wp-json\/wp\/v2\/pages\/2216\/revisions\/2653"}],"wp:attachment":[{"href":"https:\/\/www.flexlogin.com\/en\/wp-json\/wp\/v2\/media?parent=2216"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}